What Changes When You Switch
CostumeInventory.com is a solid desktop database. Here's what's different when your inventory lives in the cloud.
| Your reality today | With Odeumate |
|---|---|
| One computer, one person at a time | Access from any device, unlimited users |
| Backups are manual and easy to forget | Automatic cloud backups. Your data is always safe |
| New versions mean a new desktop install | Always up to date, updated automatically |
| No mobile access. Tied to a desk | Works on phone, tablet, laptop |
| Windows-only, Access runtime required | Works in any browser, any OS |
All 18 Modules. Covered.
CostumeInventory.com uses 18 narrow, single-purpose modules. Odeumate uses fewer, broader modules with rich category systems. Nothing is lost. Your data model gets wider, not smaller.
Costumes
Costume Pieces, Wigs, Patterns, Jewelry, and Uniforms all map to Odeumate's Costumes module with category-level organization.
Props
Props/Sets maps directly, with categories, photos, and full assignment tracking to productions.
Assets
Lighting, sound, musical instruments, shop tools, and bulk stock like chairs and cables, all organized under one unified module with categories, serialized tracking, and quantity levels.
Scripts & Sheet Music
Searchable by title, playwright, cast size, and themes. Your entire script and sheet music library, organized and linked to past productions.
Events & Productions
Performance Management becomes full event tracking. Allocate inventory, manage schedules, and know what's available.
People & Locations
Contact management, member directory with skills and family linking, plus hierarchical location tracking.
Not sure how a particular module maps over? Email migrate@odeumate.com and we'll walk you through it.
Full Feature Comparison
| Feature | CostumeInventory.com | Odeumate |
|---|---|---|
| Platform | Desktop (Windows / MS Access) | Cloud (any browser, any device) |
| Multi-user access | Single user | Unlimited users with role-based permissions |
| Mobile access | No | Yes (phone, tablet, laptop) |
| Automatic backups | No (manual only) | Yes, continuous cloud backup |
| Photo management | Yes (file-path based) | Yes (crop, rotate, zoom, multiple per item) |
| Barcode / QR scanning | Yes (proprietary labels) | Yes (works with standard scanners) |
| Costume measurements | Yes | Yes (customizable per category) |
| Ensemble / outfit grouping | Yes (CostumeUnit) | Yes (Costume Ensembles) |
| Event / production management | Basic (Performance Management module) | Full event system with asset allocation |
| Member directory | Basic (contacts) | Full: skills, family linking, memberships |
| Location tracking | Basic | Hierarchical (building > room > shelf) |
| Facility booking | No | Yes (bookable spaces with conflict detection) |
| Bulk import | No | Yes (CSV, Excel, Access database) |
| Audit trail | No | Yes (full change history) |
| Custom categories | Limited | Yes (unlimited, user-defined) |
| Software updates | Manual (new desktop install) | Continuous, automatic |
| Ongoing support | Single-vendor desktop product | Email, phone, and video onboarding |
How to Migrate
You don't need to export anything. Just import your data and go.
Back Up Your CostumeInventory Folder
Copy your entire CostumeInventory folder (database file and Photos folder) to somewhere safe. An external drive, a cloud storage service, anywhere that isn't the same computer. This isn't necessary to get your data into Odeumate. It's just always good practice to have a fresh backup.
Sign Up for a Free Account
Create your Odeumate account at odeumate.com/sign-up. Your private site is ready in minutes.
Upload Your Database
Log in and use the Import Data feature to upload your CostumeInventory database. We'll map your modules, measurements, photos, and records automatically.
Review & Adjust
Check what was imported and let us know if anything needs fixing. We're here to help. Email migrate@odeumate.com any time.
Your barcode scanners still work. Odeumate works with standard barcode and QR scanners. No special hardware needed.
What You Get When You Switch
We want to make the transition as painless as possible.
3 Months Free
Pick the plan that fits your organization. Your first 3 months are on us. Enough time to get settled without financial pressure.
Self-Serve Import
Upload your data directly through our in-app Import Data tool. CSV, Excel, and Access databases all supported.
30-Minute Onboarding Session
A scheduled call with our team to walk you through the platform, answer your questions, and make sure you're set up for success.